6 tips for an intranet that your employees will love to use

An intranet that goes unused is a missed opportunity. To ensure your intranet becomes an essential tool for employees, here are six essential tips to keep in mind when (re)designing your intranet.

1. Visual appeal

First impressions matter. People are naturally drawn to aesthetically pleasing designs. A professional and visually appealing intranet encourages employees to use it. If you lack UX and UI experience, consider hiring a designer or using ready-made solutions like Involv, which offers customizable templates that align with your brand identity.

2. Tailored to employee needs

The success of an intranet depends on how well it meets the needs of its users. Conduct thorough research to understand what your employees require:

• User Profiles: Are they familiar with intranet solutions? If most employees aren’t tech-savvy, keep the intranet simple and user-friendly.
• Communication Style: How do employees currently communicate? Align intranet features with their preferences.
• Functional Needs: What tools and information do they need to work more efficiently?

Engage employees in the testing process to ensure the intranet truly meets their expectations.

3. Easy navigation

An intuitive navigation structure prevents users from getting lost in an overload of information. Ensure a clear and logical menu that allows users to quickly find what they need. Regularly involve employees in designing the navigation structure so that it aligns with their thought processes and needs.

4. Relevant and engaging content

An intranet must be continuously updated with relevant and engaging content to keep users interested. Introduce new employees, share company news, and organize interactive elements like polls or forums. Identify active users and encourage them to become ambassadors to inspire others.

5. Fast loading times

Slow-loading pages can frustrate employees and discourage intranet use. Optimize your intranet’s performance to ensure fast loading times, comparable to other commonly used platforms. This enhances productivity and creates a positive user experience.

6. Mobile accesibility

In today’s work environment, it’s crucial that employees can access the intranet anytime, anywhere. Ensure a responsive design that works well on mobile devices, allowing employees to stay connected and access important information on the go.

Involv offers a mobile app that makes it easy for employees to access the intranet, no matter where they are.

Conclusion

Building an intranet that employees love requires effort. Instead of starting from scratch, you can opt for a ready-made solution like Involv. With Involv, you get the most requested intranet features in an attractive design. Additional benefits include ease of use, quick implementation, an affordable price, and no need for technical expertise.

Want to see Involv in action? Schedule a demo here!