You open your laptop. A Teams message from HR, a newsletter in your inbox, an event invite in Outlook, a policy page somewhere on SharePoint. How are you supposed to reach employees when everything is scattered?
Sound familiar? Then it’s time for a modern intranet that actually works – and grows with your organization. In this blog, you’ll discover why an intranet is a smart investment for your company, what it can offer, and why you should look beyond standard platforms like SharePoint or other intranet tools.
What you gain with an intranet that actually works:
1. From information overload to targeted communication
You want employees to stay informed about what truly matters – but your message gets lost in Teams chats, emails, and scattered tools. A good intranet brings it all together: news, updates, policies – clearly structured and tailored to the user. That way, your message reaches the right people at the right time.
2. From “Where was that again?” to a single source of truth
Policy documents in SharePoint, HR forms in Google Drive, procedures in a PDF on your desktop… Sound familiar? An intranet centralizes essential information in one place, always up to date and easy to find. No more endless searching – just clarity.
3. From top-down messaging to real engagement
A good intranet isn’t a bulletin board – it’s a space for dialogue. Think comments on news articles, polls, social updates and employee stories. That’s how people feel heard and connected, even when working remotely.
4. From scattered tools to seamless collaboration
With teams spread across locations and time zones, collaboration can get messy. An intranet lets you share documents, co-create content, and stay connected – without jumping between five different apps.
5. From disconnected culture to digital belonging
Even from home, employees want to feel part of something. Your intranet becomes the hub for recognition, appreciation and identity – from birthdays and company stories to everyday wins. It’s where your culture comes to life, digitally.
Where Standard SharePoint (and other intranets) fall short:
1. Complexity and user experience
SharePoint has a complex interface that many employees find difficult to navigate. The abundance of features and options can be overwhelming, leading to lower adoption rates and wasted time searching for information.
How Involv improves this: Involv offers a user-friendly interface that is intuitive and easy to navigate. This helps employees quickly find what they need, improving adoption and efficiency across the organization.
2. Limitations in integrations
SharePoint offers limited customization options without in-depth technical knowledge. Modifying the interface or adding new features often requires IT support, making it hard to tailor the platform to a company’s specific needs.
How Involv improves this: Involv provides a flexible solution that easily integrates with tools like Microsoft 365 and can be customized to your organization’s unique needs – without requiring technical expertise.
3. Limited support for collaboration
SharePoint is primarily focused on document management and offers limited support for informal collaboration and social interaction. This can make employees feel less connected, especially in hybrid work environments.
How Involv improves this: Involv emphasizes collaboration by integrating social tools like forums, chat functions, and newsfeeds. This makes it easier for employees to exchange ideas, share successes, and stay connected, boosting team dynamics.
4. Client-specific solutions and customization
SharePoint is a standard platform that often doesn’t align well with the unique needs of an organization. Adapting it to a company’s culture can be complex and typically requires technical expertise.
How Involv improves this: Involv offers more customization options, allowing organizations to tailor their intranet to their specific needs, including design and features that match their culture and workflow.
Conclusion:
An intranet has become indispensable in modern organizations, especially in times of hybrid work. It offers countless benefits, from improved communication and collaboration to centralizing important company information. However, it’s important to look beyond standard solutions like SharePoint, which often fall short in terms of user-friendliness, customization, and collaboration.
A flexible and user-friendly solution like Involv can boost productivity while strengthening company culture, leading to a more efficient and connected work environment.
Looking for an intranet that actually fits your organization’s needs? Choose a platform that offers more than just the basics.
Want to experience the difference a modern intranet can make? Book a demo and see it for yourself.